Program Approval Steps

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Action To Be Taken

Steps

1

Add new bachelor’s or master’s degree 

Note: Download full Instruction Packet (Coming soon. Request a draft copy via email from the Director of Curriculum).
1. Department Chair discusses proposed degree idea with the Director of Curriculum (DOC) who then invites the department to complete the  New Degree Summary Proposal.
2. Once complete, the Department Chair submits the form to the DOC for the Academic Council (AC) agenda.  Agenda deadline is two weeks in advance of the AC meeting.
3. If approved at AC, the DOC alerts the Department Chair  to complete the Full-Template Proposal. Note: This is a USHE PDF format form.  While you may convert it to Word for convenience in writing, it must be cut and pasted (NOT converted) back into the USHE PDF form before proceeding to Step 5.
4. Any new courses required as part of the new degree program must be entered into CIM at this time.
5. The Department Chair submits a finalized draft of the proposal to the DOC for the 5-day Quality Review process described in full in the Instruction Packet.
6. The DOC forwards the Quality Review Team’s recommendations to the Department Chair and desired changes are made to the proposal.
7. The Department Chair submits the final proposal draft to the College Curriculum Committee (CCC) agenda.
8. If approved at the CCC, the Department Chair submits the final proposal draft to the DOC who sends it along with the Quality Review Team’s list of recommendations to the UCC (bachelor’s proposals) or Graduate Council (GC) (master’s proposals) two weeks before the meeting.  Both the UCC and the GC will review the proposal relative to the Quality Review Team’s recommendations and will also review new courses in CIM.  They will conduct two approval votes—one for the proposal and one for the courses.
9. If approved at the UCC or GC, the DOC submits the proposal to the Academic Council (AC) Secretary to be included on the AC agenda.
10. If approved at AC, the DOC shepherds proposal through the remaining approval process.
11. If approved at all levels, the DOC alerts the DC & Advisors.
12. The Catalog Administrator adds the new degree or certificate to the catalog & DegreeWorks.
13. The Department Chair verifies the degree  is correct in catalog & Degreeworks.

2

Add new emphasis, minor, or certificate.

1. Department Chair (DC) completes & submits abbreviated template to the College Admin (CA) for the College Curriculum Committee (CCC) agenda.
2. If approved at the CCC, the CA submits proposal to the University Curriculum Committee (UCC) Secretary two weeks before the UCC meeting.
3. If approved at the UCC, the UCC Secretary submits proposal to the Academic Council (AC) Secretary to be included on the AC agenda.
4. If approved at AC, the Director of Academic Planning (DAP) shepherds proposal through the remaining approval process.
5. If approved through the approval process, the DAP alerts the DC & Advisors.
6. The Catalog Administrator adds the new emphasis, minor, or certificate to the catalog & DegreeWorks.
7. DC verifies new emphasis, minor, or certificate is correct in catalog & Degreeworks.

3

Change program > 30%

Note: Changes to program cannot be advertised until the next catalog year so as to not disrupt graduation system.
1. Department Chair (DC) completes & submits abbreviated template to the College Admin (CA) for the College Curriculum Committee (CCC) agenda.
2. If approved at the CCC, the CA submits proposal to the University Curriculum Committee (UCC) Secretary two weeks before the UCC meeting.
3. If approved at the UCC, the UCC Secretary submits proposal to the Academic Council (AC) Secretary to be included on the AC agenda.
4. If approved at AC, the Director of Academic Planning (DAP) shepherds proposal through the remaining approval process.
5. If approved through the approval process, the DAP alerts the DC & Advisors.
6. At the new catalog year, the Catalog Administrator adds the program change to the catalog & DegreeWorks.
7. DC verifies the program change is in the catalog & Degreeworks.

4

Change program by < 30%

Note: With exception of adding electives to the “buffet list”, changes cannot be advertised until the next catalog year so as to not disrupt graduation system.
1. Department Chair (DC) submits proposal in an email memo to the College Admin (CA) for the College Curriculum Committee (CCC) agenda.
2. If approved at the CCC, the CA submits proposal to the University Curriculum Committee (UCC) Secretary two weeks before the UCC meeting.
3. If approved at the UCC, the UCC Secretary submits proposal to the Academic Council (AC) Secretary to be included on the AC agenda.
4. If approved at AC, (adding electives to the “buffet list” can be added immediately), the Catalog Administrator (CA) queues the program changes until the next catalog year.
5. CA makes the program changes in the catalog and DegreeWorks
6. DC verifies new emphasis, minor, or certificate is correct in catalog & Degreeworks.

5

Inactivate or reactivate program

1. Department Chair (DC) completes & submits abbreviated template to the College Admin (CA) for the College Curriculum Committee (CCC) agenda.
2. If approved at the CCC, the CA submits proposal to the University Curriculum Committee (UCC) Secretary two weeks before the UCC meeting.
3. If approved at the UCC, the UCC Secretary submits proposal to the Academic Council (AC) Secretary to be included on the AC agenda.
4. If approved at AC, the Director of Academic Planning (DAP) shepherds proposal through the remaining approval process.
5. If approved through the approval process the Catalog Administrator (CA) queues the program change until the program “teach out” is complete.
6. The CA then adds or removes language to the catalog stating the program is suspended until further notice or reactivated.
7. DC verifies the program has been inactivated or reactivated in catalog & Degreeworks.

6

Discontinue program

1. Department Chair (DC) completes & submits abbreviated template to the College Admin (CA) for the College Curriculum Committee (CCC) agenda.
2. If approved at the CCC, the CA submits proposal to the University Curriculum Committee (UCC) Secretary two weeks before the UCC meeting.
3. If approved at the UCC, the UCC Secretary submits proposal to the Academic Council (AC) Secretary to be included on the AC agenda.
4. If approved at AC, the Director of Academic Planning (DAP) shepherds proposal through the remaining approval process.
5. If approved through the approval process the Catalog Administrator (CA) queues the program change until the program “teach out” is complete.
6. The CA then removes the program from the catalog & Degreeworks.
7. DC verifies the program has been discontinued in catalog & Degreeworks.

7

Change program admission requirements

Note: It is strongly recommended that the Department Chair (DC) compare program admission requirements to other program requirements in their College.
1. Department Chair (DC) submits proposal in an email memo to the College Admin (CA) for the College Curriculum Committee (CCC) agenda.
2. If approved at the CCC, the CA submits proposal to the University Curriculum Committee (UCC) Secretary two weeks before the UCC meeting.
3. If approved at the UCC, the UCC Secretary submits proposal to the Academic Council (AC) Secretary to be included on the AC agenda.
4. If approved at AC,  the Catalog Administrator (CA) queues the program changes until the next catalog year.
5. CA makes the program changes in the catalog and DegreeWorks
6. DC verifies program admission requirements are correct in catalog & Degreeworks.