Contains information about Registration. Includes rules for adding or dropping a class, along with fees and grades associated with dropping a course too late. It also contains information on waitlisting full classes, auditing classes, and administrative drops.
Includes information on The Federal Family Educational Rights and Privacy Act (FERPA ). FERPA guarantees confidentiality of information in a student’s education record that is not classified as “open directory.” FERPA grants students the right to inspect and review their educational records, to seek to have records amended, and to have limited control over the disclosure of information contained in the records.
As part of your employment at Dixie State College you will come into contact with a variety of student information. Under the Family Educational Rights and Privacy Act of 1974 (FERPA), Dixie State University and its employees are mandated under Federal Law to comply with very specific regulations.
This tutorial will provide you with essential information pertaining to your responsibilities as well as student rights
There is a quiz at the end of the module so be sure to read the informational section thoroughly. After each question, your answer will be evaluated and you will receive additional information when needed. Once you successfully pass the quiz, you will then be granted a certificate of completion that will be placed in your personnel file. Upon earning the certification of completion, you, if your position requires, will be granted access to the Dixie State College computer system and other educational records as deemed necessary by the appropriate key holder.
This tutorial should take approximately 30-40 minutes to complete.
Before students may take rescheduled final exams, they must write a petition of not less than 250 words, secure the instructor’s approval and signature, set up a time for the exam, and secure the department chair’s signature. The chair must approve the final, the student must have completed the written petition, and instructor must check the box to indicate their willingness to allow the student to take an early final exam. Usually an Early/Final Exam is taken at the DSU Testing Center. The instructor will provide a copy of the final exam along with a Test Intake Form providing full instructions necessary in order for the student to take the exam.
This form is a contract between the instructor and student determining what assignments, tasks, and work a student must do in order to make up an “I” grade. When a student is unable to complete a class, they may receive an “I” grade until the work is made up and the grade is changed by the Professor, or the grade will revert to an “F” if the student does not complete the requirements on the Incomplete Grade Form.
Contains information every New Faculty and Adjunct Faculty will need to know when they come to Dixie State University. Topics included range from absence policies, final exam information, grading procedures, FERPA, email, parking, and more.
Email that is used to send information about DA’s, ADDS, Incompletes, and other pertinent information. If a Professor needs to change a grade after they have already submitted their final grades, then they, or the secretary, may email records with the grade that needs to be changed. The email should include an email from the Professor of the class, stating that they give permission for the grade change to occur, as well as the student’s name, student ID #, and class CRN.
This form is to be filled out by all faculty when they have a known absence from class such as attending conferences, out of town or off campus meetings, etc. This will need to be submitted to the Department Chair prior to absence, obtaining the appropriate signatures as listed on the form. Once form is signed by Chair, keep a photo copy in secretary’s files before sending it to the Dean’s office.
All materials being placed on reserve must be accompanied by a Course Reserve Request form. This form can be found at the circulation desk. The instructor must fill out a form for each class, and bring it to the Circulation Desk with the materials. Multiple materials may be placed on one form for each class. These materials may be owned by the instructor or pulled from library shelves, but the library does not purchase materials to specifically put on Reserve.
It is recommended that all materials be placed on reserve for “in-library use only” unless there are multiple copies of the item.
Examples of materials that are acceptable for reserve include: textbooks, magazines, files, and similar materials. Reserve items do not include equipment or tools of any kind. Materials must be easily shelved in our Reserve shelving and easily handled by our workers. Special requests will be considered by library staff on a case by case basis.
Materials are processed in the order they are received. If you would like to be certain your reserve materials are on reserve in time for intended use, please bring materials a minimum of three days in advance of the date needed for checkout.