Frequently Asked Questions

USHE Course Numbering Code taken from USHE R470 Policy

course numbering

What is an academic program? How long do they take to get approved?

“A program is a unit within the institution with an identifiable teaching, research, or other academic mission. For a unit to be designated as a “program, it shall have an identified group of faculty and shall fulfill one or more of these criteria: (1) has “program”, “center”, “institute”, “laboratory”, “department”, “school”, or “college” in its title or has otherwise been designated as a program; (2) offers or administers a degree, certificate, or some other credential; (3) has an identifiable curriculum or is formally described in current institutional catalogs or other publications; (4) has a separate budget as listed in official university documents” (Utah System of Higher Education (USHE) , 2013).

Programs have a greater impact on Dixie State University than course changes and therefore an add/change/discontinuation of a program requires more approvals. The approval process is largely sequential and require numerous governing bodies to give their approvals. A program proposal can take up to 18 months for full approval (see Program Approval Tracker); therefore it is important the school proposing the program add/change/discontinuation is diligent in following the steps outlined below or the proposal may be delayed. Programs are not to be advertised until Board of Regents and Northwest Commission of Colleges and Universities (NWCCU) approval.

For more detailed information on the approval process for the Utah System of Higher Education, Board of Regents, refer to Policy 401, Approval of New Programs, Program Changes, Discontinued Programs, and Program Reports

How do I track the status of my curriculum, program, Follow-up Report, or Program Review proposals?

Do you want to track the add, change or discontinue of a course?

  • Curriculum Approval Tracker

Do you want to track the add, change or discontinue of a program?

  • Program Approval Tracker

Do you want to track your Follow-up Report or Program Review?

  • Follow-up Report & Program Review Tracker

What is a Follow-up Report? What is the process to complete one?

New programs often take years to mature. DSU and USHE want to monitor and improve the success of new programs. The Three-year Follow-up Report is required for departments to report the successes and challenges of each new program. “All programs approved by the Regents require a report three years after implementation” (USHE 5.6.1., 2013)

New Program Three-year Follow-up Report Process

3 YR PR Timeline

What is a Program Review? What is the process to complete one? How does it relate to accreditation?

DSU and the Utah System of Higher Education (USHE) want to monitor and improve the success of programs. The purpose of the program review is to improve the quality of education throughout Dixie State and the State of Utah. “The chief responsiblity for reviewing existing programs is assigned to institutional faculty and administrators, and to institutional Boards of Trustees with accompanying Board of Regents’ (Regents) oversight. Program review is accomplished through the combined effors of presidents, vice presidents, provosts, deans, department chairs, and individual faculty so that meaningful change can occur” (USHE R411, 2013). DSU Program Review Policy

Five-year Program Review Process

3 YR PR Timeline

Higher education governing bodies have greater expectations around accountability and assessment. Ongoing assessment will be used to create institutional and program annual reports; three-year follow-up reports and the five-year program reviews for the Regents; and the seven-year institutional, accreditation self-study report for the Northwest Commission on Colleges and Universities (NWCCU).

For more detailed information on the process for Board of Regents, Utah System of Higher Education approval, refer to Policy 411, Cyclical Institutional Program Reviews

For more detailed information on the process for NWCCU approval, refer to NWCCU Substantive Change Policy, Application Form

When is my program up for a Follow-up Report or Program Review?

Follow-up Report Schedule (Follow-up Reports and Program Reviews Tracker)

3 year schedule

DSU Three-year Follow-up Report (PDF file)

Program Review Schedule (Follow-up Report and Program Review Tracker)

5 year schedule
DSU Five-year Program Review (PDF File)

DSU Policy No 43: Program Review